Recruitment Guide

Recruitment takes place in several stages:

1) First, you need to register in the system (create an individual candidate account).

To create an account, find the link “Create account” in the top right-hand corner of the page. Enter the e-mail address you are presently using. Once your account has been created, you will receive an e-mail with an activation link. To use your candidate account, you must click on this link. 

Once you have activated your account and logged into the system, complete the forms related to your personal details and education found under “Personal forms“.

Photo

Upload a photo that complies with the requirements for a Polish identity card. This photo will later be used on your doctoral ID card, so it must be a photo suitable for use in an official document (a photo as in a social profile cannot be accepted). Each photo needs to be approved by an administrator.

Education

In this tab, you must upload a scan of your university diploma proving that you have a Master’s, Master of Engineering or equivalent degree. In the case of admission to the Doctoral School, an original copy of the diploma must be submitted to the Doctoral School Office.

Foreign diploma

A person in possession of a foreign diploma shall additionally submit a certified translation of the diploma, together with a supplement, into Polish or English, unless the diploma or its official transcript, together with the supplement, was awarded in English.

They may be asked to submit several additional documents, e.g. a document certifying the authenticity of the diploma (e.g. an apostille).

The diploma must confirm the possession of an education at the level of the second-cycle studies or uniform master’s studies or be recognised as equivalent to a Polish diploma of the second-cycle studies or uniform master’s studies and the professional title of magister, magister inżynier or equivalent.

If a foreign diploma gives entitlement to take up doctoral studies or to open a doctoral thesis in the country in which it was awarded, by operation of law it also gives entitlement to continue education at a doctoral school or to open a doctoral thesis in Poland.

If the recognition in the Republic of Poland of a higher education diploma and the award of the required professional title does not take place by operation of law, it is necessary to nostrificate the diploma, i.e. to establish its equivalence to the relevant Polish higher education diploma and professional title.

Foreign candidate

Persons who do not have Polish citizenship must complete the “Foreign Candidate” form in the system, which includes a question about their current residence status in Poland. Answers should be given according to the actual status as at the date of filling in the form. Positive answers require a scan of a document confirming the fulfilment of the given condition to be uploaded into the system. The form can be edited later if the actual situation changes. If none of the options corresponds to your situation, tick ‘I do not meet any of the conditions listed’.

The answer to the question on the “Foreign Candidate” form is not relevant to the assessment of your application. It is used to prepare the university to deal with the issue of your residence in Poland accordingly. You can make a recruitment application regardless of whether you meet any of the listed conditions or not.

 2) Then make an enrolment application

Open the Doctoral School offer under the ‘Offer‘ link. Select the discipline you wish to apply for and click the green “Enrol” button.

At this point you will also need to confirm your knowledge of English at B2 level by ticking the answer next to the sentence: I declare that I have knowledge of English at language proficiency level B2
(to the extent that I am able to complete my training at the Doctoral School).

It is possible to apply for more than one discipline, with different research projects. A separate enrolment fee is required for each chosen discipline.

You should prepare the documents to be attached in the IRK system in advance.

Once you have completed all the information and saved the final form, your application will be saved in the system. You will now find it in your candidate account under “Recruitment applications“.

Documents accepted in the system cannot be changed. Replacement of attachments once uploaded to the system only with the permission of the admissions committee secretary (confirmed in the admissions system).

Attachments / scans

The following documents should be attached once the discipline has been selected:

CV

The curriculum vitae should be prepared by yourself, and a file (preferably in PDF format) should be uploaded to the server on the relevant page of the recruitment system. It should include, in particular, educational history, employment history, language skills, other qualifications and experience, research interests.